ELECTRONIC REQUISITIONS

eBECS has developed a web based Electronic Requisition System (eREQS) for Microsoft Dynamics AX (formerly Microsoft Axapta). Designed for customers requiring purchase requisitions to be approved prior to a purchase order being raised.

eREQS integrates with Microsoft Dynamics AX sharing information such as employees, departments, cost centres, warehouses, vendors and items. Items are contained in catalogues to which users are granted access. Users request items on an electronic requisition. The requisition, subsequently going through the process of Authorisation, Vetting and Value Approval. Value ladders are set up within the system; the value of the items being requisitioned determines the required level of approval. The requisition will be sent to the first level of the appropriate ladder for approval, when approved by all users on that level, it is sent to the next level in sequence, and so on. This continues until it has been approved by everyone at all levels.

Once approved, requisitions may be grouped based on their vendor and delivery addresses, alternatively urgent requisitions may be processed immediately. A batch process creates the Purchase orders within Microsoft Dynamics AX.

The following are amongst the features which are available:-

• Users may be allowed to delegate their responsibilities when they are out of the office.
• Requisitions may require authorisation from approvers in either the same or different departments.
• Item Groups are used to define different sets of vetting and approval rules.
• Different value ladders can be created for each department.
• Requisitions are automatically moved throughout the system from one approver to the next.
• Delivery addresses are assigned by the selection of the delivery warehouse.
• Users are able to track their requisition status online.