Modern Slavery and human trafficking statement

Modern Slavery and human trafficking statement, 9th January 2017

Introduction

This statement sets out eBECS’ steps taken to understand all potential modern slavery risks related to our business and to put in place steps that are aimed at ensuring that there is no slavery or human trafficking in our own business as well as our supply chains. This statement relates to actions and activities during the financial year 1 April 2016 to 31^st March 2017.

Organisational Structure & Supply Chains

eBECS is an award-winning Microsoft Gold Partner delivering Total Microsoft Business Solutions and Managed Services globally that help customers digitally transform their businesses, cut complexity and cost, improve customer service and drive growth.

We do this using tailored, industry-focused Microsoft Dynamics 365 solutions that embrace Operations (AX and NAV ERP), Sales, Marketing, Customer Service (CRM), Field Service, Project Service Automation, Analytics, BI and IoT — on-premises or in the Microsoft Azure intelligent cloud.

Countries of operation and supply

eBECS Limited is Headquartered in Chesterfield, Derbyshire and we service our customers through offices across the United Kingdom, United States, Jordan and KSA. We are committed to ensuring that there is no modern slavery or human trafficking in our supply chains or in any part of our business. Our Anti-Slavery & Human Trafficking statement reflects our commitment to acting ethically and with integrity in all our business relationships and to implementing and enforcing effective systems and controls to ensure slavery and human trafficking is not taking place anywhere in our organisation or supply chains.

Where possible we build long standing relationships with local suppliers and make clear our expectations of business behaviour as reflected in our Code of Conduct.

We have in place systems to encourage the reporting of concerns and the protection of whistle blowers as reflected in our Whistleblower Policy. We have zero tolerance of slavery and human trafficking and we expect all those in our supply chain and contractors to comply with our values.

Relevant Policies

eBECS Limited operates the following policies that support our approach to the identification of modern slavery risks and steps to be taken to prevent slavery and human trafficking in our operations:

• Anti-Slavery and Human Trafficking Policy: The Company has designed this to assist in its compliance with the Modern Slavery Act 2015. The policy gives workers, contractors and other business partner’s guidance on slavery and human trafficking and the measures taken by the Company to tackle slavery and human trafficking in its business and its supply chains.
• Whistleblowing Policy: The Company encourages all its employees, customers and other business partners to report any concerns related to the direct activities, or the supply chains of, the organisation. This includes any circumstances that may give rise to an enhanced risk of slavery or human trafficking. The Company’s Whistleblower Policy is designed to provide all employees with the ability to report any violations of the Company’s Code of Business Conduct and Ethics without fear of retaliation. Additionally, the Whistleblower Policy has been specifically designed to ensure that any employee who wishes to raise a concern on an anonymous basis can do so.
• Employee Code of Conduct: The Company’s Code of Conduct is the compass by which directors, officers, employees and contractors of eBECS are expected to conduct themselves at all times. All Company business is to be conducted with the high standards of integrity and in compliance with all applicable laws and regulations. This Code applies to the Company and all of its subsidiaries worldwide.
• Recruitment/Agency T&Cs: The Company uses only specified, reputable employment agencies to source labour and always verifies the practices of any new agency it is using before accepting workers from that agency. All new agencies are required to sign the agreement to conform to the standards of the Company.

Due diligence

The Company is currently reviewing appropriate due diligence when considering taking on new suppliers and the review of its existing suppliers. Any related measures adopted will form part of our next statement.

Performance Indicators

The Company has reviewed its key performance indicators (KPIs) in light of the introduction of the Modern Slavery Act 2015. As a result, the Company is requiring all staff to have completed training on slavery and human trafficking by the end of March 2017.

Training

The organisation requires all staff within the Company to complete the training on slavery and human trafficking.

The training covers:

• how to identify the signs of slavery and human trafficking;
• what initial steps should be taken if slavery or human trafficking is suspected;

Awareness-raising program

As well access to the online training, the Company has raised awareness of modern slavery issues circulating a series of emails to staff and displaying awareness posters in all offices.

These explain to staff:

• the basic principles of the Modern Slavery Act 2015;
• how employers can identify and prevent slavery and human trafficking;
• what employees can do to flag up potential slavery or human trafficking issues
• what external help is available, for example through the Modern Slavery Helpline/The Salvation Army.

Approval

This statement is made pursuant to section 54(1) of the Modern Slavery Act 2015 and constitutes our Group’s Slavery and Human Trafficking Statement for the financial year ending 31^st March 2017.

This statement has been approved by a registered director, who will review and update it annually.